Church of the Little Flower, in picturesque and centrally located in Coral Gables, Florida is hiring for a Parish and School Business Manager. The Business Manager is a professional administrator who reports directly to the Pastor. The manager is responsible for supporting the Pastor in planning, directing, and coordinating the financial and basic human resources operations of the parish and school. The manager assists the pastor with the stewardship of the physical, financial and personnel resources for the parish. Primary areas of responsibility include but are not limited to human resources, accounting, and finance. The Little Flower Business Manager performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

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Schedule: Full time.
Monday – Friday, 7:30 am – 4:00 pm

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Benefits: Competitive Pay Rate, Full Health & Dental Insurance, 403(b) Retirement Plan, Paid Time Off, and more!

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To apply: Send resume and cover letter to Jorge Santibanez, Parish Manager.

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Essential Functions and Responsibilities include:

• Under the direction of the pastor and in alignment with his strategic plan: direct, plan and coordinate the financial and basic human resources operations of the parish and school.
• Supervisory duties for Accounting clerk(s) and volunteers for weekly offertory counting.

Accounting and Finance:

• Direct and coordinate financial and budget activities to fund operations and increase efficiency. Set up accounting infrastructure such as cash accounts, payroll, vendors, bank reconciliation.
• Design and implement internal controls, policies and procedures and forms and train staff and others on the policies and procedures and the proper completion of the forms.
• Work in consultation with the Pastor, Principal, Finance Committee, School Advisory Board and the Parish Council.
• Oversee and assists in the timely preparation of budgets, annual reports, interim reports, general ledgers and monthly reports (balance sheets and statements) and provide reports to pastor, principal, and Finance Council.
• Handle bank relations to include management of accounts and problem solving.
• Serve as staff liaison to Finance Committee and School Advisory Board.
• Oversee Accounts Payables and Receivable functions.
• Oversee the management of parish operational and financial records. Ensure that all federal, state, and local taxes are paid in accordance with federal, state, and local regulations.
• Liaise with external accounting firm to ensure that tasks contracted to external accountants are prompt and accurate.
• Work with Archdiocesan Office of Finance to ensure that appropriate documentation is maintained in payroll and accounting files. Secure and maintain financial records according to federal, state, and any other applicable regulations.
• Monitor and supervise correct counting and deposit of weekly offertory.
• Facilitate Archdiocese of Miami auditing process, including preparation of necessary records and reports.
• Negotiate contracts with vendors and third-party service providers. Emphasis is placed on obtaining best value for service provided, their implementation and supervision.
• Supervise and control inventory of parish and school materials, supplies, and services. Ensure that items are ordered proactively anticipating needs while exercising cost consciousness.

Human Resources:

• Oversee the payroll function and administration of salaries and benefits.
• Assist with personnel recordkeeping and processing of new hires into payroll, health Plan, and other benefits.
• Work with Archdiocesan Office of Human Resources to ensure that appropriate documentation is maintained in payroll, accounting and personnel files. Secure and maintain personnel and financial records according to federal, state, and any other applicable regulations.
• Implement personnel policies in accordance to the ADOM guidelines regarding hiring and termination, job descriptions, personnel evaluations, etc.
• Evaluate support staff through yearly performance reviews.
• Oversee implementation of guidelines and policies for volunteers.
• St. Theresa Catholic School is an integral component of the Parish. The Manager will support and work in concert with the Principal of the Academy to accomplish the administrative, personnel and financial objectives of the Little FlowerParish Community. The school budget is subordinate to the parish budget. The Pastor, along with the Manager, the Principal of the school and the chairs of the different committees/boards appointed by the Pastor are to resolve any conflicts which may arise in the preparation or administration of the budget.
• Responsible for creating and maintaining a comprehensive electronic data management system and hard-copy filing system for parish financial recordkeeping.
• Other duties as assigned.

Education and Experience:

• Bachelor degree in Management, Business or Public Administration, Accounting or related field, with seven (7) years of professional-level experience required.
• Preferred: Bachelor degree in Management, Business or Public Administration, Accounting or related field, with ten (10) years of combined experience in management, finance, and facilities operations; non-profit preferred.

Language Skills:

• Good oral and written English-language communication skills, including clear speaking voice.
• Good Spanish-language spoken communication skills strongly preferred.

Other Knowledge, Skills, Attitudes:

• Experience in a Roman Catholic environment a plus.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources.
• Knowledge of GAAP and accounting practices.
• Knowledge of Modern office procedures and practices, including record keeping and data security methods and techniques.
• Knowledge of principles and practices on non-profit accounting a plus.
• Knowledge of accounts receivable and general ledger.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Ability to maintain confidentiality concerning financial and contributors’ files.
• Knowledge of contract negotiation and RFPs.
• Skilled in personnel administration; knowledge of human resources policies and practices.
• Knowledge of basic tenets of Catholic Church and parish structures.
• Knowledge of fundraising and promotion of non-profit religious institutions.
• Skilled at needs analysis, using systematic approaches to assess and identify needs.
• Skilled in implementing action plans.
• Knowledge of and skilled in communications methodologies and strategies.
• Knowledge of basic project management principles.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good time management, including ability to manage several projects at the same time.
• Proficiency in MS Outlook, Word, and Excel, is required.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Must be supportive of the mission and tenets of the Roman Catholic Church.
• Must have a professional demeanor.

Church of the Little Flower and St. Theresa Catholic School in picturesque and centrally located Coral Gables, Florida is hiring a Parish CRE / School Campus Minister. This person reports to the Parish Manager and School Principal and provides support to the Parish and School Administrative Teams. The Parish CRE / School Campus Minister is responsible for proclaiming the Gospel message, furthering the faith community, organizing workshop experiences, and implementing archdiocesan as well as Parish and School Guidelines. The person selected for this position is expected to support and uphold the philosophy and mission of Church of the Little Flower and St Theresa Catholic School. The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

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Schedule: Full time, year-round.

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Benefits: Competitive Pay Rate, Full Health & Dental Insurance, 403(b) Retirement Plan, Paid Time Off, and more!

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To apply: Send resume and cover letter to Sr. Rosalie, School Principal.

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Education and Experience:

• Masters in Theology preferred
• Fulfill the Catechetical Certification Requirements from the Archdiocese of Miami
• Virtus Training
• CPR/First Aid Certified (optional in Florida)
• Employment is contingent upon the results and proof of clearance for the following:
• Livescan Fingerprint Clearance (ADOM Requirement)

Language Skills:

• Good oral and written English-language communication skills, including clear speaking voice.
• Good Spanish-language oral and written communication skills required.

Working Conditions:

• Will need to work on computer for extended periods and work in sedentary position
• Works well with parents and students, other peers and the Administrative team
• Is subject to frequent interruptions
• Is subject to hostile and emotionally upset families, children, personnel, vendors and visitors on occasion.

Physical Demands:

• Able to lift, bend, kneel, and carry up to 25 pounds
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
• Must be able to lift a minimum 25 pounds alone and a minimum of 50 pounds in partnered lifting to a minimum height of 5-7 feet.
• Must be able to navigate multiple stairs.

Essential Functions and Responsibilities include:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

CRE Duties

• Develop and implement a plan for comprehensive and systematic catechesis for children, youth and adults based on the plan for comprehensive and systematic catechesis of the Archdiocese of Miami.
• Implement the catechetical policies and curriculum of the Archdiocese of Miami.
• Direct the parish catechetical programs for children.
• Maintain accurate records on student enrollment, attendance, and sacramental preparation and submits requested data to the Office of Catechesis.
• Ensure a pastoral approach for all in setting program structures, e.g., calendar dates, scheduling use of facilities, procedures for registration and fee collection.
• Set the environment for procedures for management of sessions and discipline.
• Assure adequate supervision of minors during the entire time they are on the parish premises for catechetical activities.
• Recruit and screen candidates for the role of catechist.
• Manage the Virtus of Children program, catechetical certification of school teachers and parish catechists, and various retreats for faculty, parents, and students throughout the year.
• Develop role descriptions for catechetical personnel and support staff.
• Provide regular evaluation for catechists at all levels.
• Participate in the on-going formation opportunities provided by the Office of Catechesis.

CRE Duties

• Works with teachers to further the catechetical Ministry ongoing formation program for teachers by suggesting courses available and offered by the Archdiocese. Once received, transcripts of certificates of completed courses are forwarded to the Archdiocese for teachers’ files.
• Plans, with the approval of the principal, inservices in various areas of catechetical and maintains accurate records of the attendance. Provides a copy to the principal for her records and maintains her own record keeping.
• Meets with the Principal to evaluate the religion program on an annual basis and maintains records for purposes of accreditation and self-study reports of FCC/ARK
• ARK testing: Upon request of the principal, meet to analyze test results and share test results with teachers as directed by the principal
• Works with the Principal to oversee the implementation of Christian Anthropology programs in accordance with Archdioceses guidelines.
• Works with teachers and the principal to execute the lesson plans for teaching religion.
• Provides faculty with resources for personal faith development and catechetical updating (i.e. books, periodicals, church documents, workshops, classes etc.)
• Maintains flow of communication (electronically or otherwise) as needed with classroom teachers regarding the teaching of religion as part of the curriculum, liturgical seasons, days of prayer, etc.
• Works with Carmelite Sisters in sharing with the faculty and the school community in the richness of the Carmelite spirituality and provides resources as needed
• Ensures that teachers’ know and understand the religious standards at the beginning of the school year according to the Archdiocesan standards
• Works with parent education programs in sacramental preparation and religious formation for both school and parish programs
• Prepares 2nd grade students for First Communion and First Penance, including Jesus Day retreat, and practice, in coordination with DRE and teachers
• During the school year, assists the homeroom teacher in planning school liturgies, school related non-Eucharistic prayer celebrations, adoration to the blessed sacrament, reconciliation services for students ·
• Participates in the Vocation Awareness Group ·
• Takes active role in the “Morning Exercises” by providing spiritual formation to the children (e.g Virtue of the month, saint of the day, feast, liturgical season etc)
• Assists teachers in organizing and coordinating school-wide religion projects and activities only as designated in the Faculty Handbook

Other Responsibilities:

• Assist with the organization and execution of the annual Vacation Bible School (VBS) Summer Camp in late June.
• Is available for any special projects as needed by Administration
• Attend and assist in all mandatory staff and planning meetings, including staff in-services, days of prayer.
• Works two hours on an annual basis of School Service such as School’s Fair
• Attend at least two extracurricular school events sponsored by the school: picnics and/or sporting events sponsored by the school
• Attend and assist in all mandatory staff and planning meetings, including staff in-services, days of prayer.
• Keep office in order

Other Knowledge, Skills, Attitudes:

• Must be able to able to work in a team environment.
• Must possess the ability to plan and organize as necessary for carrying out job functions to the highest quality standards of the industry
• Must be able to receive, give and implement constructive feedback.
• Must possess the ability to prudently make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully and professionally with personnel, children, family members, visitors, and the general public.
• Able to respond appropriately to an emergency or crisis situation.
• Must be able to communicate effectively both in oral and written format, utilizing correct English grammar
• The tone of voice, choice of words, body language must always be of a professional and positive nature.
• Work a flexible time schedule
• Work with word program for required reports and ability to prepare PowerPoint or related presentations.

Competencies

• Customer Focus (Internal and External):  Effectively meeting customer needs and taking responsibility for customer satisfaction.
• Attention to Detail / Quality Orientation:  Accomplishing tasks by considering all areas involved, including minute details; showing concern accuracy and good quality output; accurately checking processes and tasks. Monitoring activities.
• Collaboration:  Working effectively and cooperatively with others, asking clarifying questions for the purpose of achieving common objectives. Building and maintaining good working relationships with employees.
• Dependability:  Being reliable, responsible, and dependable, and fulfilling obligations with a willing attitude.
• Managing Work:  Effectively managing time and resources to ensure that work is completed to meet expectations.
• Inductive Reasoning / Problem Sensitivity:  Sensitive to observation and identification of issues presenting out-of-the-norm and that may be indicative of problems needing to be addressed.
• Work Standards:  Set expectation of high performance standards and hold oneself accountable for accurate and timely completion of tasks and projects.