This person is directly responsible to the Parish Life Coordinator and is charged with responsibility for keeping records of church documentation; primarily posting, processing, and safeguarding all sacramental records. The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

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Schedule: Full time.

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Benefits: Competitive Pay Rate, Full Health & Dental Insurance, 403(b) Retirement Plan, Paid Time Off, and more!

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To apply: Send resume and cover letter to Jorge Santibanez, Parish Life Coordinator.

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Essential Functions and Responsibilities include:

• Records, updates, completes, organizes, and files all data related to registry books regarding Baptism, First Communion, Confirmation, Matrimony, and records of death.
• Assembles and files records relative to the Baptismal preparation classes rendered at the Church of the Little Flower, as well as each family’s completion of courses.
• Prepares Baptismal certificates for all the newly baptized.
• Updates and prepares Baptism schedule.
• Complete requests for certificates of sacraments received at COTLF.
• Prepares Church request forms or letters for Baptism and Confirmation Sponsors.
• Prepares request forms for permission to marry or receive Baptism in another parish.
• Records annulment notifications in the Marriage books.
• Handles and maintains Death registry records.
• Prepares the Prayer of the Faithful for the Vigil Mass, Sunday Masses, and Holy Days of Obligation.
• Records and prepares Mass intention listing on a weekly basis.
• Fields and handles phone calls and office visits relative to sacramental records.
• Assists with covering the Reception Desk and answering the Parish Office telephones when needed.
• Posts all parishioner registration data, contact information, contributions, and requests for envelopes.
• Prepares the quarterly transmission of parishioner data to the envelope company, Our Sunday Visitor.
• Prepares census reports for the Archdiocese of Miami, twice per year.
• Coordinates the parish implementation of the program for the Protection of Children and Vulnerable Adults of the Archdiocese of Miami.
• Other duties as assigned. 

Qualifications:

• Practicing Catholic who fully adheres to and models the Church’s teachings in faith and morals and has active participation in parish life.
• High School diploma or GED equivalent and three (3) years’ experience in a customer service environment required.
• Preferred: Bachelor degree; or equivalent theological and ministerial courses from Archdiocesan approved institution of higher education.
• Additional catechetical courses as needed, with training in theology or religious education recommended.
• Demonstrate readiness to participate in current and ongoing formation.
• Appropriate leadership, organizational, and facilitation skills with willingness to implement and work with existing programs, staff, and volunteers.
• Good time management skills required, including ability to manage several projects at the same time with accuracy in an environment of competing deadlines.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Evident desire to serve the community and commit time and talents to this ministry.
• Helpful, supportive, and cooperative attitude with openness to give and receive constructive feedback to continually grow in the role.
• Superior computer literacy, including ability to navigate online applications and search engines effectively.
• Type at least 60 wpm with 90 % accuracy.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint is required.
• Excellent oral and written English communication skills required, including clear speaking voice and good spelling and grammar.
• Proficient Spanish spoken and written communication skills strongly preferred.
• Supportive of the mission and basic tenets of Catholic Church and parish structures; Experience in Roman Catholic environment is a plus.
• Must have a professional demeanor.